The calendar includes the hidden time
Setup and clear-down buffers reserve the space alongside the event, inside the same conflict check.
From first enquiry to final numbers, without the spreadsheet panic.
Keep availability, proposals, guest details and the event-day run sheet in one approved wedding record. Your team, couple and suppliers see the version meant for them.
Full access for 30 days. No card required.
- £159 per venue each month
- Unlimited users and weddings
- No Raq.com payment percentage
- 30-day trial, no card required
See the booking pressure before someone has to ask.
New enquiries, holds nearing expiry, decisions waiting for approval and weddings approaching final numbers appear on the opening screen. Select a figure to open its records.
Raq.com Wedding Workspace
Wedding venue command centre showing new enquiries, date holds, decisions due and weddings approaching final numbers
Tap the screen to open it full size.
Agreed versions stay agreed
A proposal, contract, final-number approval or run sheet keeps its previous version. Late changes record who approved them and why.
Sensitive details stay restricted
Allergens, accessibility needs and guest contact details only appear to permitted roles. Raq.com records who reviewed each requirement.
Your sales team and event team stop copying the same details.
The preferred date, quoted package, payment schedule, guest numbers and run-sheet timings stay linked to the booking. A member of staff can trace a change back to the person and version that approved it.
Enquiries and viewings
Capture website enquiries and log leads that arrive by email or phone. Track first-response deadlines, preferred dates, value and viewing notes.
Availability and holds
Check rooms, gardens and other spaces. Rank overlapping holds and expire them on time.
Packages and payments
Build packages and versioned proposals and contracts with a deposit and balance schedule. Record payments and refunds through the venue API without losing the accepted terms.
Couple and guest planning
Give the couple a restricted portal for shared planning decisions and approved timings. Freeze final numbers after the venue team checks sensitive requirements.
Suppliers and staffing
Keep supplier contacts and approval dates in one list. Assign staff roles, shifts and briefings against the event, and see who has acknowledged their briefing.
Run sheet and event day
Publish the approved timing plan. A beta event package, available through the venue API, can queue run-sheet progress and incidents for review after reconnecting.
The handover happens in the record.
Sales staff, coordinators, kitchen teams and duty managers use the same booking. Each role gets the fields and approved version it needs.
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Qualify an enquiry
Reply before the first-response deadline, check date demand and record the viewing or follow-up. The pipeline keeps the preferred date and estimated value.
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Confirm a booking
Approve the proposal and contract and record when each is sent. Raq.com only confirms the wedding after the couple’s acceptance and a cleared deposit are recorded and the calendar passes its conflict check.
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Approve final numbers
Check attendance, meal choices, allergens and access needs. Raq.com freezes a version and records the permitted person who reviewed it.
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Run the wedding day
Use the published run sheet and staff briefings on a phone or tablet. Record a late change as a new version rather than editing the plan people acknowledged.
£159 a month for one venue.
The plan includes unlimited users, weddings and restricted external access. Raq.com doesn't take a percentage from payments you collect.
Raq.com for Wedding Venues
The complete workflow for one location
£159per venue / month
- Unlimited internal users
- Unlimited weddings and enquiries
- Couple, guest and supplier access included
- No Raq.com payment percentage
- AI usage shown before a paid model run
- 5% off when paid annually
30-day trial with no card required. Prices exclude VAT where applicable.
Test the import before it touches a wedding.
Paste records exported from your current system and review the dry run. Raq.com lists missing fields and broken venue or wedding links by row. The committed import keeps a rollback manifest.
Validate first
See the validation result for each row before committing any record.
Check links
Rows that point to a venue or wedding outside this workspace stop before commit.
Check the count
The dry run shows total, valid and invalid rows before anything is committed.
Keep a rollback manifest
Each created record is listed, so an authorised person can reverse the import batch.
Capability register
See what is available, bounded or planned.
This page and the application use the same reviewed register. A provider name or roadmap item does not count as a working connection.
- Live
- 3
- Beta
- 2
- Planned
- 3
Workflow
LiveEnquiry to event-day workflow
Enquiry, holds, accepted commercial versions, deposit records, final numbers and published run sheets stay linked.
Process, owner and evidence
- Current process
- Progress through the guarded state machine and keep approved versions intact.
- Owner
- Wedding vertical team
- Release gate
- Full transition, permission, cancellation and refund regression coverage is required and tracked in the release suite.
- Evidence
- Commercial and operational chain tests pass. Reviewed 1 Aug 2026.
Finance
BetaPayment, refund and reconciliation records
The workspace records authorised transactions but does not collect money from a provider.
Process, owner and evidence
- Current process
- Record the provider result with an idempotency key and reconcile it to the accepted schedule.
- Owner
- Wedding vertical team
- Release gate
- Production payment collection and webhook recovery are separate release gates.
- Evidence
- Finance service and workflow tests cover records and refunds. Reviewed 1 Aug 2026.
Integration
PlannedStripe venue payment collection
Checkout, refunds and failed-payment recovery are not released for venue customers.
Process, owner and evidence
- Current process
- Continue to use manual governed payment records.
- Owner
- Integrations team
- Release gate
- Test-mode checkout, webhook, refund, reconciliation and repair paths must pass.
- Evidence
- No Stripe connection control is shown. Reviewed 1 Aug 2026.
Integration
PlannedGoogle and Microsoft calendar and email sync
Two-way provider sync and duplicate controls are not available.
Process, owner and evidence
- Current process
- Use signed webhooks and controlled exports without implying a provider connection.
- Owner
- Integrations team
- Release gate
- OAuth, ownership, provenance, duplicate and conflict gates are required.
- Evidence
- Named provider connections are not represented as live. Reviewed 1 Aug 2026.
Integration
LiveSigned outbound webhooks
Approved event records can be delivered to configured endpoints with signed payloads.
Process, owner and evidence
- Current process
- Configure the endpoint and verify delivery through the webhook workbench.
- Owner
- Wedding vertical team
- Release gate
- Signed delivery and permission tests pass.
- Evidence
- Webhook signing and delivery tests pass. Reviewed 1 Aug 2026.
Field
BetaOffline event-day package
A controlled event package and queued changes are available without an installable app promise.
Process, owner and evidence
- Current process
- Prepare the approved run sheet online and review queued changes and conflicts after reconnecting.
- Owner
- Field platform
- Release gate
- Installable shell and full browser offline proof remain open.
- Evidence
- Offline package and conflict tests pass. Reviewed 1 Aug 2026.
Platform
LiveWedding Workspace MCP operations
Wedding Workspace exposes the portfolio minimum across list, search, get, create, update, transition and an approved operations export.
Process, owner and evidence
- Current process
- Use scoped MCP tools while commercial acceptance, deposits, final numbers and run-sheet publication remain behind the same human gates as the browser.
- Owner
- Agent platform
- Release gate
- Permissions, lifecycle, safe operations export and parity tests pass.
- Evidence
- Wedding MCP execution, state-machine and parity contracts pass. Reviewed 1 Aug 2026.
Integration
PlannedFloorplans, seating and PMS room blocks
Visual layouts and live property-system inventory are not released.
Process, owner and evidence
- Current process
- Use the current planning record and keep room inventory in its source system.
- Owner
- Wedding vertical team
- Release gate
- Select scope with design partners and pass version, conflict and provider tests.
- Evidence
- No floorplan or PMS replacement is claimed. Reviewed 1 Aug 2026.
Before you start
Can two members of staff confirm the same space?
No. Raq.com checks the space, setup time, clear-down time and shared resources in one database transaction. If another person confirms an overlapping booking first, the second booking stops and asks the user to review the live calendar.
Can we hold the same date for more than one couple?
Yes. Provisional holds have a clear rank and expiry. Staff can see who has first option, who is waiting and what happens when a hold expires. A confirmed allocation still blocks the space.
Do couples, guests and suppliers need paid users?
No. The monthly plan includes restricted couple, guest and supplier access. Internal venue users are unlimited too.
How does Raq.com handle allergens?
Allergy, dietary and accessibility records use restricted permissions. A permitted venue team member reviews sensitive requirements before final numbers can be approved, and Raq.com records who reviewed each one.
Can staff change an agreed proposal or run sheet?
They create a new version. The accepted commercial version, approved final numbers and published run sheet stay locked with their approval history. Staff acknowledge their shift briefing, and changing a shift asks them to acknowledge it again.
Does it work when venue Wi-Fi is poor?
A beta event package, available through the venue API, holds the published run sheet and queues run-sheet progress and incidents. A change made against an older version is held as a conflict for review. Offline reload and an installable app are not available.
Can we bring across our current spreadsheets?
Yes. Imports run as a dry run first. You review row errors, then commit the import with a rollback manifest.
Does AI send messages or change bookings?
No material change happens without a person approving it. An AI agent can record a draft with the source records it used, and a permitted person approves or rejects it.
Find the gaps in your current booking journey
Send us your current enquiry, proposal and final-details process. We will identify where information gets copied, delayed or lost.